同窓会の幹事の仕事で失敗しない4つのポイント

2021.07.12

Let's hold an alumni association! What should the secretary do when he thinks so?

If you are the first secretary, you may be worried.

Here, I will explain the work of the secretary at the alumni association and the points to avoid failure.

If you are the secretary, please refer to it.

 

赤坂プリンスクラシックハウスについてはこちら

Click here for banquet / party plans for The Classic House at Akasaka Prince

 

Secretary's work at the alumni association

 

What should the alumni association secretary do?
Here, we will introduce the work that the alumni association secretary should do.

 

1. 1. make a plan

Planning is the first task that the alumni association secretary should do.

Details such as schedule, membership fee, program contents, and second party will be decided.

 

First of all, let's decide the date and time.

The date and time must be decided at least half a year in advance.

 

It takes 3-4 months to prepare for the alumni association, such as arranging the venue, sending invitations, and creating an attendance list.

Considering these points, I would like to decide the date and time of the event six months in advance.

 

Once the date and time have been decided, let's arrange the venue.

Banquet rooms such as hotels, restaurants, and rental spaces are often used as alumni association venues.

In some cases, you may use the gymnasium or hall of your alma mater.

 

会場の選び方

パーティーの内容や出席人数、出席者の立場によって開催すべき場所は大きく異なってきます。

パーティー会場の選び方と会場ごとのメリットデメリット

こちらの記事では、パーティー会場を選ぶときに気をつけておきたいポイント等を紹介しております。

大人数でのパーティーを開こうとお考えの方は、ぜひ参考にしてください。

 

2. Recruiting participants

Once the date and time and venue have been decided, we will create a list of participants.

First, look up the contact information of the candidate participants by referring to the graduation list.

In recent years, there are many cases of contact using SNS such as Facebook.

 

Then, send the participation invitation to the members you can contact.

One way is to utilize event pages such as SNS.

 

The deadline is about one week before the date of the event, and we will inform you that a cancellation fee will be charged for cancellations after that.

 

3. 3. Create an attendee list

Once the participants are decided, let's tell the number of people to the venue and arrange cooking etc.

At the same time, prepare the necessary items for the day, such as name tags.

 

Also, decide on the role of the moderator.

If you are worried about the progress of the day, it is a good idea to rehearse in advance.

 

Four. Welcome to the day

It is the day of the alumni association.

On the day, enter the venue 1-2 hours before the start time and try to prepare.

 

Even after the meeting started, the secretary has been busy.

There are many things to do, such as moderator, receptionist, and photography.

 

After the event, you should send photos and videos so that everyone can see what happened on the day.

 

Points to prevent the alumni association from failing

 

The key to a successful alumni association is preparation.

First of all, it is better to gather as many secretaries (founders) as possible.

In the case of alumni associations, there is a tendency for many people to say, "If Mr. XX participates, I will go."

Therefore, the more first members there are, the easier it is for people to get together.

 

In order not to fail on the day of the alumni association, it is important to be well prepared.

Let's work together to prepare for the schedule so that we can proceed with the schedule without delay while firmly imagining the situation on the day.

 

 

Get ready and make your reunion a success

I told you about the role of the secretary in the alumni association.

The secretary of the alumni association may find it difficult, but when you see everyone's happy faces, you should be glad you did your best.

The recommended venue for the alumni association in Tokyo is the The Classic House at Akasaka Prince.

Why don't you meet your nostalgic friends again at The Classic House at Akasaka Prince

 

 

赤坂プリンスクラシックハウスでは、専属のプランナーが幹事様のあらゆるご要望にお応えし、パーティー内容のご提案から当日施工まですべてサポートさせて頂きます。

There is also a restaurant, and you will be satisfied not only with the food, but also with the staff who regularly serve you at the restaurant and hone your skills to help you with the party on the day.

If you are planning a banquet or party for a large number of people in Tokyo, please consider using The Classic House at Akasaka Prince.

Click here for banquet / party plans for The Classic House at Akasaka Prince

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